Data Entry

• Although you need to complete all the fields, you can write "to be confirmed", or "not yet available" as appropriate.
• "ok" will be interpreted as The same as the last submission for this event.
• "x" will be interpreted as Not applicable.

Type of Event

Please select... Online Seminar Field Meeting Meeting Other

Title of Event

Please note that if your title is too long it will be cut ('too long' takes into account the formatting of our website) Examples...

• Karst hydrology of the Hertfordshire Chalk
• Cave and Karst Science Symposium and AGM
• Caves, Dinosaurs and the Carnian Pluvial Episode
• The New Science of Strong Materials: Or Why You Don't Fall Through the Floor

You should try to limit the Title to 100 characters but, if it is that long, a condensed version will also be required.

0 characters

Condensed Title

A Condensed Title is also required for use on some web pages. You should try to limit this to 70 characters. It can be the same as the main title.

0 characters

Date of Event

Please type something like 23 Sept 2024, 1 December 2024, 05-May-2024 or 2024/apr/1, spelling out at least part of the month, and using four digits for the year.

Day of Week

Please select... Sunday Monday Tuesday Wednesday Thursday Friday Saturday

Start and Finish Times

You can give this as a narrative text, and we will extract the information that needs to be published. You might just say as usual for the seminars.

Billboard Name

This is the name of the person who is headlined for the event. That is, it is the meeting organiser, field-trip leader or seminar speaker. Please give only one person's name. Please ensure that this field is as you would like it published (but if it is too long, it will be cut).

0 characters

Main Affiliation

For seminars and lectures we might publish the affiliation of the speaker.

You should try to limit the Billboard Name and the Main Affiliation text to a total of 100 characters but, if it appraches that length, it may have to be cut to fit the slideshow.

Examples...

• Professor of Dust, Fluff, and Miscellaneous Particles, Unseen University
• Curator of Slaver Artifacts, Institute of Knowledge, Jinx

0 characters

Rider

This field will usually be blank. If necessary, it will be added by the website editor. It adds a highlighed rider just above the image, such as "This is the talk postponed from December 2024".

Billboard Email (staff use only)

Please provide an email address for use by BCRA staff, e.g. so that a seminar speaker can be contacted if neccessary, e.g. to discuss streaming details.

Can this address be published (in a munged format) on our website?

 No       Yes 

Organiser's Name (for queries)

This could be different to the above. For example, for online seminars it should be the name of the organiser of the seminar, rather than the name of the speaker. This will be published in the scope of: If you have any queries, please contact ... This field is not yet implemented for Seminars; but will be eventually.

Organiser's Email

Please give a contact email for the Organiser given above. This will be published in a munged format. This field is not yet implemented for Seminars; but will be eventually.

Event Location

Examples

• University of Leeds
• Grassington National Trust Car Park
• Online

Event Requirements

Examples

• BCRA/BCA members only (for insurance purposes)
• Caving equipment required, including SRT gear
• Wet weather gear advised
• Advance online registration is required

Abstract of Talk / Description of Event

Abstracts should, ideally, be around 150–250 words. See the highlighted word counter immediately below this box. Event descriptions should be as short and as informative as possible. This field can include details that arise from theEvent Requirements field, e.g. a URL for advance registration, or a description of a cave to be visited.

0 words

Photo

We like to print a publicity photo on the web site. This might also go to Facebook who (believe it or not) do specify a preferred size, so that it works on all platforms. Email your photo separately to d.gibson@bcra.org.uk. The specification is ...

• Size — At least 1200 pixels wide and 630 high. Sending an oversized photo is good as it allows some leeway with the cropping. Sending an undersized photo is bad. If you are sending a graphic design (i.e. with writing and lines on it) it should be as large as possible (say 2400 pixels) but, in general graphics should be avoided. Dont forget that, whatever size photo you send, it will be cropped to a thin panoramic-style format of 1200 x 630.
• Data Format — Low-compression JPG is preferred; or PNG. Please do not send TIF files because they can sometimes have non-standard encoding that can be difficult to read.
• Captions — Please do not add text captions to your photo. Generally there should be no writing on the image unless it is part of a graphic design, e.g. a captioned graph or histogram.
• Processing — Please do not process your photo by adding sharpening or other effects.
• File name — Please use a short but explicit file name, which identifies the event. Please do not name your photo "BCRA_talk" or "Slide-23" as that is completely useless! Also, please add a version number and never send an altered file with the same name as a previous one!
• Copyright — We need permission from the owner of the copyright of any photo or graphics that we use.

Examples of file names...

• gunn-peakcavern-v1.jpg
• nidderdale-v1.jpg

Please give the file name of the photo or graphic that you are sending.

If the photo needs a caption, please enter it below

Who should be credited with ownership of this photo or graphic?

Has the owner of the copyright given permission for BCRA to use their work on the BCRA website and in social media?

Signature

Please "sign" this form with your email address and, if it is not obvious who you are, your name as well.

Submit Form

You can now review the information and, if it is correct, submit it for processing.

Go to top of page.

To clear the form reload the page.